With a tool like Teamwork, you can track your messages, notifications, and kanban board activity related to project management in a single system. For example, an approval step can easily get lost in an email chain. This might mean involving fewer decision-makers or “review” states for any given project.Ĭonsolidate your team’s communication and project collaboration tools. For starters:Ĭut down on the number of steps required in your approval process. Putting an end to approval bottlenecks is easier than you might think. When approvals get backed up, we often see a ripple effect that forces otherwise productive coworkers to put pressing tasks on hold as they await an answer. Yet, bottlenecks rarely impact just one person. Ideally, nobody should play the waiting game when it comes to moving a project forward. Eliminate bottlenecks caused by approvals Below are seven workflow optimization tips that are fair game for any team: 1. In fact, many of the most actionable ways to improve your processes boil down to how you communicate. It’s important to note that “optimization” isn’t about turning your team into robots. 7 workflow optimization strategies to boost efficiency You can document how you’re getting more done while also keeping colleagues happy and engaged. The end result is a win-win for both you and your team. Beyond sticking to deadlines and budgets, optimization helps you manage your team’s workload so they don’t tap out due to an overwhelming amount of tasks. On that note, consider that poor workflows cause a whole slew of headaches for your team. Perhaps you had to put together a system on the fly because you were pressed for time.Įither way, workflow optimization encourages you to diagnose and fine-tune inefficient processes before they cause problems. Maybe you inherited a workflow or process from a previous PM. The key benefits of workflow optimization (and why it matters)įood for thought: 71% of top-performing PMs have a formal process for improving their existing project management practices. Through careful workflow analysis, you can figure out how to find a balance that improves your business at large. The problem? Most companies tend to pick one or two of these goals rather than enjoy all of them.Ĭompanies shouldn’t have to sacrifice the quality of their work for the sake of speed or risk employee burnout because of inefficient processes or poor organization. Reduce friction between colleagues when it comes to communication Increase the speed at which projects get doneĭocument your processes and get the most out of your apps, systems, etc. The big-picture goals of workflow optimization are pretty straightforward: Improving workflows requires an assessment of tools, KPIs, and firsthand feedback from colleagues. Workflow optimization is the process of analyzing your company’s processes and making them more efficient. Would this be a better solution? It is critical that DT capture the source url.Try Teamwork for free What is workflow optimization anyway? I know it can import a watched folder from Instapaper.Can DT import the Reading List from Safari?.But in the interim, I would settle for having the bookmarks or webarchives saved in DT so at least I could find the articles in a DT search. Ultimately, I want them saved as clean (no ads) pdfs with reference links intact in DT. Here’s what I would like to do: can I import my Reading List into DT? When I get busy, I can have several hundred articles in my Reading List. On iOS, I use it for reference and marking up files, but rarely will I send things to DTTG if I’m on my iOS device. Unfortunately, DTTG is just not the workhorse that the Mac version is. Currently, I’m adding things to Safari’s Reading List when I’m on iOS and then waiting until I get back to my Mac to send the functional pdfs to DevonThink. Thanks for reviving this thread, I still have not solved this problem.
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